Privacy Policy

(This policy statement covers all information collected, stored and transmitted by Assess® Systems Human Resources products)

General:

Assess Systems, Inc. is a human resources assessment company that designs, develops and provides web-based assessment products measuring various psychological, personality and character traits to client organizations and individuals directly or through distribution partners worldwide. Using these products, individuals respond to a series of questions and, in some cases, other people respond to a series of questions about the individual. Responses are tabulated and evaluated, and reports of results are produced.

In many cases, the products are intended to help client organizations make employment selection or promotion decisions. In some cases, the products are designed to also provide feedback and personal development recommendations to the individuals assessed. In other cases, the products are designed for self-assessment by the individual only.

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Our Commitment to Individuals:

We are committed to protecting your privacy. We will not collect information from you before you read a statement of informed consent or other similar documents that explain how your responses to the product(s) and personal identifying information will be used and what parties will have access to the information afterwards. Depending upon the product and the circumstances of your assessment, you may or may not receive feedback on the results of your assessment. Your access to feedback will be explained in the statement of informed consent and the instructions provided by the sponsoring organization. After receiving this information, you may opt out of the assessment process at this time. Otherwise, you must agree with the provisions of the statement of informed consent before you will be allowed to submit your responses and personal identifying information.

The information we gather about you will be used only for the purpose to which you agree. We will disclose no information about you to any other third party without your consent.

For research purposes, we will aggregate your responses to the product(s), without personal identifying information, with the responses of other people to develop group norms, conduct validation studies, and other similar activities to improve the product(s) for future use.

We have comprehensive procedures and systems to protect the privacy, data integrity and security of the information you provide, to protect it from misuse, unauthorised access or alteration.

We subscribe to the privacy policy guidelines of the US Department of Commerce, the US Safe Harbour framework and the appropriate European Union Data Protection Authorities.

Cookies:

Assess Systems may use non-persistent cookies in conjunction with hosting our assessments. A cookie is a small piece of data that is sent to your browser from a web server and stored on your computer's hard drive. A cookie cannot read data from your hard disk or read cookie files created by other sites and is not tied to your personal information. Cookies do not damage your system. We use these cookies to maintain the context of a candidate’s interaction with the company’s assessment sites. Limiting cookies would diminish the site and some features would not work as intended. Assess Systems uses compact policy to accept cookies under High, Medium High, Medium, Low and Accept All Cookies settings.

Our Commitment to Client Organizations:

We are committed to protecting the privacy of the individual by limiting the use of personal information collected by the products to the purpose stated in the statement of informed consent and by limiting access to the information to the sponsoring organization. Additionally, the products limit access to individual information to the few people within the client organization having a bona fide "need to know." These people have been authorised by the client organization to administer tests, surveys and other instruments, process them and have access to results. Access is controlled by the products via unique user ID's and passwords and by client-managed access control procedures.

Individual information will not be transferred from the sponsoring organization to a third party without the written permission of the individual and the sponsoring organization. Aggregate information for the organization (norms, pass rates, selection profiles, etc.) will not be transferred to third parties without written permission from the sponsoring organization.

For research purposes, responses to the products, without personal identifying information and without organizational identification, are aggregated to develop normative information, conduct validation studies, and other similar activities to improve the product(s) for future use.

From time to time, client companies will be asked to participate in research studies to norm, validate and otherwise improve the product(s) for use at the client company, in a country or region, or for general use. During these studies, individual job performance information and other sensitive client-specific information may be transferred to Assess Systems. This information will be kept confidential, will be used only for the stated purpose, and will not be transferred to any other third party.

Our Commitment to Data Security and Integrity:

To maintain and protect information from unauthorized access, we use procedural, physical and electronic measures.

All Assess Systems products require unique user ID's and passwords for access. A structured and layered access system is used to allow access only to those records within the organization for which a user has a need to know designation (established by the organisation).

All data collected and transmitted to and from Assess Systems servers is encrypted, and Secure Socket Layers (SSL) and firewall technologies are used. Independent security audits are regularly conducted on all our systems and security systems are regularly upgraded to protect against the latest security threats.

Our servers are physically located in an off-site, secure data center that provides controlled access, 24-hour security, and redundant power and connectivity services.

Safe Harbor:

We subscribe to the US Department of Commerce Safe Harbor framework for safeguarding of privacy in the transmission of personal, human resources information between the United States and member countries of the European Union. Our participation in the Safe Harbor agreement meets the privacy requirements to provide our products to user organizations within EU member countries. (The Safe Harbor framework was ratified by the Commission of the European Communities in the Commission Decision of 26 July 2000 pursuant to Directive 95/46/EC of the European Parliament and of the Council on the adequacy of protection provided by the safe harbor privacy principles and related frequently asked questions issued by the US Department of Commerce.)

For EU countries, we submit to independent dispute resolution of privacy issues by the appropriate European Data Protection Authorities (DPAs).

Assess Systems also follows guidelines set out in Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). We take extensive steps to protect the security and integrity of all data transferred to and/or stored in our systems.

We self-certify compliance with:

Contact Information:

If you have questions about our privacy policies, please contact us by e-mail at (Privacy@bigby.com) or via postal mail at:

Privacy Group
Assess Systems, Inc.
12750 Merit Drive, Suite 300
Dallas, Texas 75251
USA